Notice of Department of Human Resources and Social Security of Hainan Province on Defining the Responsibilities and Boundaries of Personnel Archive Management Service for Floating Population to Further Optimize the Handling Service
Human Resources and Social Security (Personnel, Labor and Social Security) Bureaus of Cities, Counties and Yangpu Economic Development Zone, and Human Resources Development Bureau of Hainan Province,
In accordance with the
Regulations on the Administration of Commercial Registration of China (Hainan) Pilot Free Trade Zone, the registration authority of commercial subjects in our province is the Provincial Market Supervision Administration. In order to jointly promote the reform of commercial subject registration, further standardize the personnel archive management of floating population and optimize the handling service, we hereby notify the following:
I. Define the boundaries of archive management service. If applied by a new commercial subject in our province, the boundaries of archive management service shall be defined according to the social insurance contribution agency of the commercial subject. Namely, if the commercial subject has paid in the Social Insurance Service Center of Hainan Province, their application will be handled by the Human Resources Development Bureau (Employment Bureau) of Hainan Province; if paid in the Social Insurance Service Center of any city or county, their application will be handled by the personnel archive management agency for floating population at the same level.
II.Advance the construction of archival information system. The Human Resources Development Bureau of Hainan Province should strengthen the overall planning of archival information system construction, guide the cities and counties to carry out the standardized collection of archival data, standardize the archival data management and use, vigorously promote the application, networking and data sharing of archival information system for floating population, so that the provincial archival information and daily service for floating population are gradually available online, thus providing high-quality and efficient handling service for the turnover of talents in the Free Trade Zone. In case of failure to develop and use the archival information system, cities and counties must apply to the Human Resources Development Bureau of Hainan Province for the use of the archival information system before September 10. Those with self-developed archival information systems should realize data docking with provincial archival information system as soon as possible.
III.Build high-quality archive service windows. The personnel archive services for floating population at all levels should focus on the new requirements for window service in the Free Trade Zone, consciously regard the higher quality of archive window service as an important aspect to optimize the business environment, improve the work style, and provide warm and considerate services. The Human Resources Development Bureau of Hainan Province should standardize the archive service process throughout the province, all levels of human resources and social security departments and their archive management service are expected to release the archive management service contents and process, service location, and inquiry hotline through the government portal website or integrated service platform. Those available to be handled on the Internet should be done online; the service materials to be provided should be informed in one time; those not within the scope of the archive service should be explained patiently but not be perfunctory.
Cities and counties are expected to report timely their typical experience and difficulties in the archive management service for floating population to the Human Resources Development Bureau of Hainan Province and the Department of Human Resources and Social Security of Hainan Province.
Contact and Phone No.: Zhang Wensheng, 65312003 (Vocational Capacity Building Division, Department of Human Resources and Social Security of Hainan Province, in charge of policy research, drafting and answer); Zhang Shuping, 65303502 (Talent Services, Human Resources Development Bureau of Hainan Province, in charge of the guidance and handling of archive management service, information system promotion and popularization); Xu, 36682660 (Social Security Card All-in-One Center of Hainan Province, in charge of technical guidance and data docking of provincial archival information system construction).
Department of Human Resources and Social Security of Hainan Province
September 6, 2021
(This document is actively disclosed)